Case Study - Resource Planning

Planning of project resources to provide a direct support service to our client to ensure inductions are conducted in a professional manner in the shortest possible time. This enables confirmation of the correct resources ready to start on a given project as per the client requirement and expectation.

Management of this process was the responsibility of one person. This creates limited participation of the site team and insufficient development of site services resources.

• Establish pre-planning procedure and allocate project team with a designated team leader for induction and take-on.
• Finalise contracts, PPE, medicals and project-relevant admin before the start of a project.
• Allocate tasks and follow planning meetings with project team on weekly basis for a month before the start of a project.
• Team presence on day 1 ensuring people are allocated and inducted as per requirement. The aim was to create better visibility for our company as well.
• Use a branded company vehicle transporting the project team and toolboxes for a project.
• Implement an electronic skills file for on-site reference of work force.

• Structured planning.
• Team involvement and development of experience.
• Marketing with our client.
• Turnaround time for four hours placing a project of 120 people.
• Pressure on the competition as Staff-U-Need was able to provide a workforce contracted, with medicals, issued with PPE and toolbox inspections, all completed before the start of the project. This saved a lot of time and enabled very good feedback from our client.
• Pre-outage meeting with Project Manager has been implemented. This creates a better feel for his requirements and problem areas. Staff-U-Need can assist him better.
• Confirmation SMSs are being sent to employees. Better communication with workers as well as proof of communication. No misunderstandings.